Tours fail when every host improvises. This checklist keeps the visit short, kind, and consistent — and it captures the inquiry so admissions does not live in someone’s inbox.
Do not pull children into a performance. Watch the room from the edge. Explain what you are seeing.
Printable PDF
No sign-up. Fill by hand, or use it as the paper version of the same record you keep digitally.
Download PDFBefore they arrive
- Confirm time, parking, and who hosts
- Work cycle is in session (or be honest if it is not)
- Printed one-pager or application next step ready
On the tour
- Welcome and names
- How the morning / afternoon is structured
- What “choice” and “concentration” look like in this room
- Mixed ages — why the older child is not a teacher’s aide
- Care, outdoors, and pickup if families ask
- Tuition and schedule only if they ask, or at a set point you always use
- Leave 10 minutes for their questions
After
- Family names, child age, desired start
- Questions they still have
- Next step (second visit, application, waitlist)
- Who sends the follow-up and by when
How to use this template
Host with the same sheet. File it with the inquiry. The enrollment funnel template is the map from this visit to an application.